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Jobs

2 Positions Available

 

Scholarship Program Associate

Responsible To: Scholarship Program Manager

Job Summary: The Scholarship Program Associate is a part-time, non-exempt position that will provide administrative support for the Scholarship Program. Candidates must possess excellent communication skills, organizational skills, strong computer literacy, and a personal philosophy and values consistent with the mission and vision of the LANL Foundation. 

Primary Duties and Responsibilities:

  • Works with Foundation staff (primarily Scholarship and Finance teams) on all administrative tasks including: database management, scholarship application and payment processing, fielding phone calls and e-mails, scheduling, mailing, purchasing, and other duties as assigned.
  • Maintains scholarship program database and assists with reporting and auditing of data.
  • Maintains an organizational system to track, monitor and prioritize tasks and projects.
  • Creates, updates and maintains organized files and records (physical and electronic).
  • Drafts and/or edits correspondence including memos, letters, reports and emails.
  • Works with Foundation staff to prepare PowerPoints, handouts, and presentation materials.
  • Maintains clear, concise and timely communication with the Foundation Staff and stakeholders; coordinates correspondence on their behalf upon request. 
  • Engages in training/professional development opportunities as needed.
  • Has the ability to work some evenings and/or weekends (on rare occasions).
  • Performs other duties as assigned.

Eligibility Requirements:

  • BA/BS degree preferred, with a minimum of 1–3 years’ administrative assistance experience in a fast-paced organization.
  • Proficient in Microsoft Office; advanced Excel skills required.
  • Experience with database management; Salesforce and QuickBooks experience preferred.
  • Detail oriented.
  • Strong written and verbal communication skills, interpersonal skills, ability to communicate and work across multicultural settings and with a wide range of constituencies.
  • Ability to work independently, take initiative, set priorities and meet deadlines.
  • Experience in calendar management, travel arrangements and event planning preferred.
  • Valid and unrestricted NM driver’s license.
  • Patience and a sense of humor.

Compensation:

Compensation is $20 per hour, 20 hours/week. The position includes some benefits.. The LANL Foundation is a friendly and team-oriented environment with flexible hours and a hybrid workplace model (majority remote, but in either Santa Fe or Espanola office as needed). The LANL Foundation is an equal opportunity employer.

To Apply:

Email letter of interest and résumé by Friday, December 10, 2021, to jobs@lanlfoundation.org including “Scholarship Program Associate” in the subject line.

Start date: January 10, 2022

For more information about the LANL Foundation and its programs that strengthen education in Northern New Mexico, visit lanlfoundation.org.


Career, College and Community Pathways Program Associate

Responsible To: Vice President of Career Pathways and Advocacy

Job Summary: The College, Career and Community Pathways (C3P) Program Associate is a part-time, non-exempt position that will provide administrative and project management support for the C3P Program. Candidates must possess excellent communication skills, organizational skills, strong computer literacy, and a personal philosophy and values consistent with the mission and vision of the LANL Foundation.

Primary Duties and Responsibilities:

  • Develop a thorough knowledge of the C3P Program including its operational structure, current projects and partnerships as well as the Vice President of Career Pathways and Advocacy’s scope of responsibilities, priorities and commitments
  • Maintain effective relationships with the Vice President of Career Pathways and Advocacy, C3P contractors, the leaders and members of various C3P initiatives and partnerships and other stakeholders;  
  • Supports the Vice President of Career Pathways and Advocacy with planning, managing and overseeing C3P projects and initiatives;
  • Prepare and maintain the Vice President of Career Pathways and Advocacy’s calendar including scheduling appointments, meetings, phone calls and events.
  • Maintain an organized system to track, prioritize and ensure timely completion of tasks and projects.
  • Create, update and maintain organized files and records (physical and electronic).
  • Draft, edit, finalize, copy and deliver correspondence including memos, letters, reports and emails that are clear, concise, timely and free from error.
  • Work with C3P staff and contractors to prepare and finalize PowerPoints, handouts, and presentation materials.
  • Coordinate all C3P meetings, including, but not limited to: scheduling, sometimes with multiple participants; helping develop the agenda; supporting planning; organizing logistics; setting up zoom links, polls and breakout rooms; arranging details for in-person venues; sending reminder emails, agendas and other relevant documents prior to meetings and taking and distributing notes to participants.
  • Work with the Vice President of Career Pathways and Advocacy to monitor and maintain the monthly status of the C3P budget and to prepare and submit funding applications and proposals.
  • Work with the Vice President of Career Pathways and Advocacy to meet deadlines for board meetings, program reports, and meetings.
  • Work with C3P staff and contractors on all other administrative tasks, as requested.
  • Engage in training/professional development opportunities as needed.
  • Able to work some evenings and/or weekends (on rare occasions).
  • Perform other duties as assigned.

Eligibility Requirements:

  • A minimum of 1-3 years’ administrative assistance experience in a fast-paced organization.
  • BA/BS degree preferred but not required.
  • Proficient in Microsoft Office; advanced Excel skills required.
  • Experience with non-profit organizations and/or grants administration, preferred.
  • Experience in setting priorities and meeting deadlines.
  • Demonstrated skill in composing and proofing materials; detail oriented
  • Strong written and verbal communication skills, interpersonal skills, ability to communicate and work across multicultural settings and with a wide range of constituencies.
  • Ability to work independently, take initiative, set priorities and meet deadlines.
  • Experience in calendar management, travel arrangements and event planning preferred.
  • Valid and unrestricted NM driver’s license.
  • Sense of humor.

Compensation:

Compensation is $20 per hour, 20 hours/week. The position includes some benefits.. The position includes benefits such as health, dental, sick leave and vacation leave. The LANL Foundation is a friendly and team-oriented environment with flexible hours and a hybrid workplace model (majority remote, but in either Santa Fe or Espanola office as needed). The LANL Foundation is an equal opportunity employer.

To Apply:

Email letter of interest and résumé by Monday, December 13, 2021, to jobs@lanlfoundation.org including “College, Career and Community Pathways Program Associate” in the subject line.

Start date: January 10, 2022

For more information about the LANL Foundation and its programs that strengthen education in Northern New Mexico, visit lanlfoundation.org.